This document will confirm the following:
- What information do we collect about you and why?
- How will we use the information about you?
- Data sharing
- Your rights
The People & Corporate Services Department is part of the Chief Operating Office, Government of Jersey and we are registered as a 'Controller' under the Data Protection (Jersey) Law 2018 as we collect and process personal information about you. Our registration number is 56087
We process and hold your information on behalf of the States Employment Board. As employers, this is how we meet our our statutory obligations under various legislation including (but not limited to) the Employment of States of Jersey Employees (Jersey) Law 2005, Employment (Jersey) Law 2005, Employment Relations (Jersey) Law 2007.
What information do we collect about you and why?
- Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method;
- In particular, we collect name, email address, address, telephone number, date of birth, qualifications, experience, and any other information relating to your employment history or skills experience that you provide to us;
- We also collect data provided during the recruitment process to include pre-employment checks and then beyond into employment.
Unsuccessful candidates’ information will be held for 12 months and will then be deleted.
Pre – employment checks will include, criminal record checks, rights to work checks and to verify references to conform with safeguarding standards.
How will we use the information about you?
We will use the information you provide in a manner that conforms to the Data Protection (Jersey) Law 2018.
We rely on legitimate interest as the lawful basis to which we collect and use your personal data. Our legitimate interests are the recruitment of employees. Allowing us to disclose your personal data to the relevant recruiting department to enable the processing of your application.
We will not pass any personal data on to anyone outside of the Government of Jersey, other than those who either process information on our behalf, or because of a legal requirement, and we will only do so, where possible, after we have ensured that sufficient steps have been taken by the recipient to protect your personal data.
We will not disclose any information that you provide 'in confidence', to anyone else without your permission, except in the few situations where disclosure is required by law, or where we have good reason to believe that failing to share the information would put someone else at risk. You will be told about this unless there are exceptional reasons not to do so.
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use.
You can ask us to stop processing your information
You have the right to request that we stop processing your personal data in relation to any of our services. However, this may cause delays or prevent us delivering a service to you. Where possible we will seek to comply with your request, but we may be required to hold or process information to comply with a legal requirement.
You can withdraw your consent to the processing of your information
In the few instances when you have given your consent to process your information, you have the right to withdraw your consent to the further processing of your personal data. However, this may cause delays or prevent us delivering a service to you. We will always seek to comply with your request, but we may be required to hold or process your information in order to comply with a legal requirement.
You can ask us to correct or amend your information
You have the right to challenge the accuracy of the information we hold about you and request that it is corrected where necessary. We will seek to ensure that corrections are made not only to the data that we hold but also any data held by other organisations/parties that process data on our behalf.
You request that the processing of your personal data is restricted
You have the right to request that we restrict the processing of your personal information. You can exercise this right in instances where you believe the information being processed in inaccurate, out of date, or there are no legitimate grounds for the processing. We will always seek to comply with your request, but we may be required to continue to process your information in order to comply with a legal requirement.
You can ask us for a copy of the information we hold about you
You are legally entitled to request a list of, or a copy of any information that we hold about you. You can submit to the SAR team, SAR@gov.je
Right to erasure.
If you feel that personal data is no longer required for the original purpose. You can withdraw your consent, if you now object to your information being used. You cannot make this request if you are exercising a, Freedom of expression. A legal or official authority requirement. A public health interest. Data for archiving or research. Or for the establishment, exercise or defence of legal claims.
Data Protection Officer at DPO@gov.je